Policy Letter
2008-2009
Mailing Address:         25 E Lee                                                                      Studio:  227-2421
Sapulpa, OK 74066               
Website:                      www.dance4ovations.com                                         Email: Rachel@dance4ovations.com
Hours:                         We open 30 minutes prior to the first class each day. To speak with the teachers one on          one please schedule a meeting with them.

Ovations offers dance lessons in dance, gymnastics, tumbling, cheer and fitness for ages 18 months through adult.  Our primary goal is to create a positive, fun learning environment while providing students with quality instruction.  These policies set forth are for the safety and well-being of all our dancers.  For any questions regarding these policies, please contact Rachel Porter, director of Ovations.

GENERAL RULES

  1. Students should arrive to class 5-10 minutes early to allow time for putting on shoes and getting ready and wait in the lobby for class to begin, please do not enter another class.
  2. Hair must be pulled back away from the face and off the neck.
  3. No gum or dangling jewelry. These items are a potential safety risk.
  4. No students are allowed in the gymnastics and tumbling room without instructors at any time.
  5. Dress Code:
    1. Ballet- students must wear a leotard and pink tights. Underwear should not be seen. Short dance skirts are optional. Ballet shoes must be pink for girls and black for boys.
    2. Jazz- No sweat pants, baggy pants or Tshirts. FITTED jazz pants and tops are acceptable for jazz, hip hop, cheer, pom and tap. Black jazz are required.
    3. Tap- Black "Mary Jane" styled tap shoes for ages Pre-K through 2nd grade. Black "oxford" styled tap shoes for ages 3rd grade and up (see Jazz for attire).
    4. Hip Hop- Jazz sneakers (see Jazz for attire).
    5. Cheer and Pom- Tennis shoes (preferably same style as Sapulpa Little Chiefs) must be worn. Please bring Poms to class. Ovations Poms are $22.
    6. Tumbling and Gymnastics- leotards are preferred. Also acceptable are tight shirts and shorts, nothing gaping or baggy. Students will be barefoot for class.
    7. Performance Team- jazz attire is acceptable. Shoes will be decided with costume.
  6. Students arriving late must tie shoes, fix hair, etc. outside of the studio before joining the class.
  7. All students must treat the instructor and other students with respect. Any disrespectful student will be asked to leave class for the day and their parental guidance will be called.
  8. Absolutely no tap shoes allowed on the stairs at any time.
  9. No drinks or food in the dance studios.
  10. All children (including non-dancing siblings) must be accompanied by a parent in the waiting area and parking lot.
  11. Students must place their name inside their bag and shoes. Ovations is not responsible for lost or stolen items.

TUITION
                                                            $25 for first half hour of class
                                                            $10 for every additional half hour
                                                            $15 per half hour for private lessons (teachers rates may vary)
$30 per hour for private lessons
Discounts -
$5 off per additional family member

PAYMENT
Checks, Cash, Credit Cards
Pre-paying (Auto Pay) is encouraged by pre-signing checks to be held until the dated month or putting credit/check card information on file

  1. Tuition is due by the student’s first class of the month. Any time after the 15th of the month a $15 late fee is charged. If the tuition and late fee are not received by the beginning of the last class of the month, the student will not be allowed to participate in their class until it has been paid.
  2.  $25 Fees will be accessed for any checks returned for insufficient funds.
  3. Tuition is the same each month. It has been prorated to include vacation dates and months with more than four weeks. There will be no deductions for lessons missed.
  4. Classes will not be held any time Sapulpa public schools are closed for bad weather. A make-up lesson might be scheduled at a later date.

ENROLLMENT FEES are fees collected upon enrollment in classes.  These fees ensure your child’s place in the class, and also help to cover the cost of liability insurance, studio handouts, mailings, etc.  Registration fees are $35.00 per famiy, and include a Tshirt.

HOLIDAYS
The studio will be closed for the following holidays (according to Sapulpa Public Schools):

Fall Break                                Oct. 15th and 16th                   Classes resume Oct.20
Thanksgiving                           Nov.26-28                               Classes resume Dec. 1
Christmas                                Dec.22-Jan. 6                         Classes resume Jan. 7
School Holiday                        Jan. 19 and Feb. 2nd                         
Spring Break                           Mar.16-19                               Classes resume Mar. 23

VISITATION
Visitation will be your child’s regular class time during the week of December 15-19 and April 20-24.

ATTENDANCE
Tuition is paid on a monthly basis whether the student attends each class or not. Attendance is very important
in order for your child’s class to progress the way it should. In addition, in order for your child’s technique and ability to improve they must commit to going to class. We will reward perfect attendance at the recital. In order to receive this award your student may miss one class per semester because of illness, etc., and he or she may make up that class. Call the studio for a make-up time. When Sapulpa schools are closed or dismissed early due to road conditions, the studio will be closed.

INSURANCE
All students are required to be covered by their own health insurance, and if an injury occurs, it is understood that the students and their family are responsible for any medical costs.  All parents must sign a release form in order for their child to participate in classes.  Students dance/participate at their own risk.

RECITAL
Tentative date for the recital is May 16th and 17th. This is not a required event, but we feel that it is an important part of your child’s training. Details will be furnished at a latter date in our Ovations Recital Handbook.

The first costume deposit will be $50 due November 1. A statement will be sent to you in December with your balance. Costumes must be paid for in full before February 1st. No costumes will be ordered without this payment. If you would like to start paying something on your costume bill, along with your monthly dance fees, you may do so. We keep a separate costume record.

INTENSIVE DANCERS
Our Intensive Dancer Program includes soloists and performance teams who participate in competitions and community performances throughout the year. For more information about becoming eligible for this program email Rachel at Rachel@dance4ovations.com.

COMPETITIVE GYMNASTICS
Ovations has a competition gymnastics team that competes with TAG (Tulsa Area Gymnastics). For more information about this program email Rachel at Rachel@dance4ovations.com.

SPECIAL ACTIVITIES
Christmas Parade:
All Ovations students in Dance, Gymnastics, Tumbling and Cheer will be in the Sapulpa Christmas Parade on Saturday December 6th! If you are interested in being a part of that, let Rachel or Angela know. We need parents as well as children. Children 1st grade and younger will be riding in the trailer and 2nd grade and older will be marching. Further details will be in the November Newsletter.
Christmas Party:
Our annual Christmas Party is a pajama dance party. Feel free to leave your child as you do some extra Christmas shopping. Every Ovations student is welcome to come in their pajamas to enjoy DANCING, games, food, a movie, karaoke, cookies and face painting. The party is usually after the Christmas Parade, but the date will be set officially in November.

PARENTS
We’re in this together. Our goal is to assure that every child receives the best possible training, both physically and mentally. Mutual respect between our faculty and our dancers’ parents provides the children with the ultimate care and education. Encourage your child to be the best that he or she can be without regard to what others may achieve. Dance is an individual art form; each child needs to achieve at a pace that is comfortable for him or her. We believe the discipline of our training gives people a better understanding of commitment by offering them the chance to learn, experience the spirit of teamwork, and understand what hard work can accomplish. Our goal is to educate the minds, bodies and souls of our students, to teach them the skills needed for a successful life, whether or not they choose a career in performing.
Helping your child get the most out of their lessons:

  • Encourage your child and express your pride in their efforts and accomplishments
  • Make sure your child arrives on time to his/her class and that he/she attend all scheduled lessons. Missing class can be discouraging when the child returns to class; often they have a hard time catching up. They can become frustrated and anxious when they can’t keep up.
  • Encourage your child to practice at home. A student who retains the information from week to week is more confident and enjoys the experience more.
  • Talk with your child about what they learned at class; encourage them to show you the new things they were taught that day.
  • Show respect for your child’s teacher, especially when it comes to disciplinary action. Feel free to call the school for a parent-teacher meeting anytime you have a question concerning discipline.
  • Promptness with tuition, costume deposits and other funds due should me be made prior or on the due dates.

CLASS WITHDRAWAL
 The staff at Ovations understands that issues arise that may force a student to withdraw from their class(es).  If a student chooses to withdraw from a class, Ovations requires a written notice before the first class of the month.  If a written notice is not received, the account will continue to be billed until a written notice is received. Our classes are limited in size and we must allow students on the waiting list to take class if your student is going to withdraw.

Ovations reserves the right to withdraw a child from the program in the event that:

  • the child exhibits behavior that is unsafe to other children or staff members (showing signs of violence, disrespect, anger, etc.)
  • the child continuously fails to follow directions from an instructor or staff member
  • account balances are not paid, or falling more than one month behind in tuition payments
  • a parent or family member creates an uncomfortable or upsetting situation for other parents, children, and staff members
  • a parent who refuses to cooperate with the rules/guidelines set forth by Ovations

COMMENTS
If there is ever a question or problem during the year, please feel free to call the studio and we would be happy to discuss matters with you. Please don’t hesitate to let us know if there is ever anything we can address for you.